Last updated: 23/02/2026
The Egalitarian Association (“we”, “us”, or “our”) is a Charitable Incorporated Organisation (CIO) registered in England. We are committed to protecting your privacy and handling your personal data responsibly.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, volunteer with us, make donations, or otherwise interact with our organisation.
1. WHO WE ARE
The Egalitarian Association
Registered Charity Number: 1216794
Email: info@theegalitarianassociation.org
Address: 15 Aqueduct Way, Manchester. M30 0YU
For any questions about this policy or your personal data, please contact us using the details above.
2. INFORMATION WE COLLECT
We may collect the following types of personal information:
Information you provide directly:
- Name, email address, phone number, and postal address
- Volunteer application details (interests, availability, skills)
- Donation information (amount, payment method – we do not store card details)
- Newsletter subscription preferences
- Messages and enquiries you send us
Information collected automatically:
- IP address and browser type
- Pages visited and time spent on our website
- Referring website or source
- Device information
3. HOW WE USE YOUR INFORMATION
We use your personal data for the following purposes:
- To process volunteer applications and coordinate volunteering activities
- To process donations and send receipts
- To send newsletters and updates about our work (with your consent)
- To respond to your enquiries and provide support
- To improve our website and services
- To comply with legal obligations
- To prevent fraud and ensure security
4. LEGAL BASIS FOR PROCESSING
We process your personal data based on:
- Consent: When you subscribe to our newsletter or submit a volunteer application
- Contractual necessity: When processing donations
- Legitimate interests: For improving our services and communicating about our charitable work
- Legal obligation: When required by law (e.g., Gift Aid records)
5. DATA SHARING
We do not sell your personal data. We may share your information with:
- Payment processors (PayPal, Stripe) to process donations securely
- Email service providers to send newsletters
- IT service providers who help maintain our website
- Regulatory bodies, when required by law
All third parties are required to protect your data and use it only for specified purposes.
6. DATA RETENTION
We retain your personal data only as long as necessary:
- Volunteer records: For the duration of your volunteering plus 3 years
- Donation records: 7 years (for Gift Aid and accounting purposes)
- Newsletter subscribers: Until you unsubscribe
- Website analytics: 26 months
7. YOUR RIGHTS
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Ask us to correct inaccurate data
- Erasure: Request deletion of your data (subject to legal requirements)
- Restriction: Ask us to limit how we use your data
- Portability: Receive your data in a portable format
- Object: Object for certain processing activities
- Withdraw consent: Withdraw consent at any time
To exercise these rights, contact us at info@theegalitarianassociation.org.
8. DATA SECURITY
We implement appropriate security measures to protect your personal data, including:
- Secure HTTPS encryption on our website
- Password-protected access to databases
- Regular security updates and monitoring
- Limited staff access to personal data
9. INTERNATIONAL TRANSFERS
Your data is primarily stored within the UK/EEA. If we transfer data outside this area, we ensure appropriate safeguards are in place.
10. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. Significant changes will be communicated via our website or email.
11. COMPLAINTS
If you have concerns about how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk
Phone: 0303 123 1113